Virtual Conferences: The alternative to your in-person event

Are you preparing to bring your event online?

Our goal at Matchbox Virtual Media is to work with you to create a virtual conference that will deliver high value, create an engaging experience, and preserve the outcomes you were seeking to achieve with your in-person conference.

Proudly partnered with Tagoras and Leading Learning

To help you learn more about the benefits of hosting a virtual event, we highly recommend watching the following video.

Set up your next virtual conference.

We would love to chat with you regarding your next virtual event.

Please fill out the details in the form below for us to be best prepared for our chat

*We promise to not spam your inbox with unwanted content.

My event is scheduled to take place in the next couple of weeks. What do I do?

Our heart goes out to you! We know this is a very stressful time. Here’s a blog post written with you in mind. In short, what we recommend is to hold your virtual component within a couple of months of your planned in-person. The ability to provide quality will greatly increase.

What services do you offer?

We are a one stop shop, so our involvement with you includes virtual event best practice consulting, session production and speaker management, marketing support, platform management, and community management. We are with you every step of the way.

We charge by the session and the pricing varies depending on type of session. That said, all of these services are bundled in.

We are considering livestreaming our event. Do you offer this service?

We do not, as we design for a virtual-first experience. If you are considering livestreaming specifically as part of a contingency plan against the growing COVID-19 concerns, we recommend against this approach. If you have to outright cancel, you will not be able to livestream.

Our event is cancelled and I already have speaker contracts for the specified dates. What do I do?

Since we pre-record sessions, we recommend that your speakers are still recorded on the days that you have them secured, particularly your keynotes, who are challenging to reschedule.

We will need a virtual exhibit hall? Do you offer this?

At the moment we do not offer a virtual exhibit hall, and recommend finding a separate vendor for this component. That said, we do offer sponsorship integration, ranging from low to high touchpoints. Ask us to send you a sample prospectus from a past client!

Can you support concurrent education tracks?

We can support multiple concurrent tracks. However, given the flexibility of the virtual environment, we recommend that different tracks are accommodated on different days.